IacuWiseAI Prompt Optimizer
FOR NGOs AND HUMANITARIAN TEAMS
Less time drafting.
More time on the response.
Proposals, narrative reports, SITREPs and partner emails take hours every week. IacuWise turns your rough notes into clear, structured prompts so ChatGPT, Claude or Gemini produce a usable first draft — in English, Spanish, French or any other language.
Why generic AI drafts fall short in our sector
Donor formats are specific
A vague prompt gets a generic text. Donors expect their own structure, terminology and length limits.
Context is everything
Access constraints, protection risks and local partners have to be explained up front, or the model fills the gaps with guesses.
Accuracy is non-negotiable
Figures, dates and beneficiary numbers must come from your data, never from the model.
What a good prompt looks like
Examples of the kind of prompt IacuWise builds from a one-line request. Copy them and replace the brackets.
Donor proposal
You type
“write the needs analysis for our proposal”
IacuWise builds
Write the needs analysis section of a humanitarian proposal for [donor]. Audience: a donor desk officer familiar with the context. Use only the data I provide below and cite each source in brackets. Structure: affected population and locations; priority needs by sector; gaps in the current response; how needs differ for women, children, older people and people with disabilities. Maximum [600] words, plain and factual language, no adjectives like 'dire' or 'unprecedented'. Mark any claim without a source as [CHECK]. [paste assessment data]
Situation report
You type
“sitrep for this week”
IacuWise builds
Turn my field notes below into a one-page weekly situation report for [the coordination meeting / HQ]. Headings: Key developments; Humanitarian needs; Response this week (activities and people reached by sector); Access and security constraints; Gaps and requests. Bullets, no more than four per heading. Keep every figure exactly as written and do not add new ones. Neutral tone, no attribution of blame to any party. [paste notes]
Narrative report
You type
“explain why we're behind on the WASH target”
IacuWise builds
Draft the variance explanation for a donor narrative report. The WASH output [target X, achieved Y] is behind schedule because of [reasons]. Explain the cause factually, describe the mitigation measures already taken and the revised timeline, and state whether a modification request will be needed. Professional, non-defensive tone. Maximum [200] words.
Partner communication
You type
“email to the partner about the late report”
IacuWise builds
Write an email to [partner organisation], a local implementing partner, about their monthly report that is [10] days late. Acknowledge their workload, explain why the report is needed by [date] for our donor deadline, and offer [a call to review it together]. Respectful and collaborative tone, avoid sounding like an audit. Maximum [130] words. Write in [Spanish].
Built-in habits that keep AI drafts safe to use
- Restrict the model to the data you paste — no invented figures.
- Ask it to mark gaps with [CHECK] instead of filling them.
- Name the reader: donor, cluster, HQ or community.
- Set a word limit that matches the template you report against.
Never paste personal data about beneficiaries, staff or protection cases into any AI tool. Anonymise first and follow your organisation's data protection policy.
Using AI across a country team?
If your organisation wants prompts tailored to its donors and report formats, or usage visibility across staff, write to us. We can help with setup and staff training.
Write to go@iacuwise.com